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Exclude Words From a Spell Check
One of the big problems with spell checkers that come with
the major office suites is that they aren't smart enough yet
to understand when certain words should be used. You type
in "He was their early" when you want "He was there early."
Both sentences are spelled correctly, but obviously the second
one is the right one.
Microsoft Word allows you to make a file that lists words
that will not be included in a spell check. In other words,
whatever is in that will will come up as being spelled wrong
when you do a spell check. Even if the words are spelled correctly,
you are forced to check the spelling each time.
For example, you could have a file that looks like this:
their
Their
there
There
they're
They're
Main
main
Mane
mane
This would be all the text file would have in it. Each time
the Word 97 spell checker comes across one of these words,
it will ask you to check it.
Before you can create the file, you need to know what to
name it. Open Word and go to the Tools - Templates and Add-Ins
menu. Click the Add button and go to \Program Files\Microsoft
Office\Office\Macros folder and choose the support8.dot file.
Click OK until all of the dialog boxes are closed.
Now go to the Tools - Macro - Macros menu and from the "Macros
in" drop-own list select support8.dot. There will be
a couple of things showing in the big list box. Click on the
RegOptions macro and then click Run.
A new screen appears. Click the Spelling tab and note the
name of the dictionary name and path. It ends with LEX and
will most likely be called mssp2_en.lex. It will probably
be stored in the c:\program files\common files\microsoft shared\proof\
folder
Now create your text file and save it as mssp2_en.exc (or
use whatever the name of your dictionary and add on the EXC
extension) and save it to the same folder as the dictionary.
The next time you start word, all of the words that are in
the exclude file will be underlined. The exclude file can
be edited at any time, and if you find it too much of a pain
having to check words all of the time, then just delete the
exclued file.
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